We are JobCloud, Switzerland’s Nº1 brand in the job-ads market, and we’re looking for your expertise to support our teams as we grow our hub in Porto.

A decade ago, we conceived a forward-thinking concept to help customers optimize their hiring budgets and maximize job-ad visibility through smarter channel selection powered by AI/ML. Today, we’re turning that vision into reality as we shift the industry from Pay-per-Duration to Pay-per-Performance.

As our Office Manager with a meaningful finance focus, you will ensure seamless day-to-day operations, while helping us cultivate our core culture: Love what you do.

What do we need from you?

We’re looking for an Office Manager to join our team and help us create a smooth, efficient, and welcoming work environment as we continue to grow. This role is suited for a highly organized and proactive professional who excels in fast-paced, high-growth environments. You will drive structure, accuracy, and operational efficiency across Finance, HR and IT processes , and office management, ensuring seamless day-to-day operations while supporting the HR, Finance, and Office operations.

Your work will have a direct impact on employee experience, team productivity, and the overall effectiveness of our office operations.

What you will be doing

• Finance Coordination Support &  Billing & Cost Preparation

• Organize and validate documentation for month-end closing

• Liaise with external accountants and service providers

• Prepare monthly payroll inputs (leaves, variable elements, updates)

• Support personnel cost tracking and reporting

• Maintain structured documentation for finance reconciliation

• HR & Administrative Operations

• Maintain employee documentation, contracts, and HR records

• Manage onboarding and offboarding administrative processes

• Ensure compliance with local labour law and internal policies

• Maintain HR systems and employee master data

• Prepare documentation and official employee confirmations

• Coordinate health insurance registrations and updates

• Support daily office management activities

• Coordinate suppliers, maintenance requests, and service providers

• Assist in invoice tracking and documentation

• Support event logistics and internal initiatives when required

• Ensure smooth administrative workflows across teams

• Set up/reset assign, and revoke laptops for new hires and exiting employees

What we are looking for

• 3–5 years of experience in HR administration, finance support, or office management

• Strong organizational and documentation skills

• High attention to detail and process discipline

• Comfortable working with numbers and financial documentation

• Experience interacting with external providers (accountants, insurers, vendors)

• Ability to manage multiple priorities independently

• Structured and methodical approach to work

• Proactive and solution-oriented mindset

• Comfortable working in a dynamic IT/engineering environment

• Hands-on attitude with a strong sense of ownership

• Self-starter with high initiative and drive

• Proud of delivering high-quality office management and operational support

• Thrives in fast-growing and evolving environments

What we offer

• Experience the best of both worlds with our flexible work arrangement (hybrid)

• 25 days of annual vacation leave plus 10 days of fully paid sick leave

• Fringes benefits: meal allowance, work-from-home allowance, gym allowance, private health insurance plan for yourself and 2 children

• A dynamic work environment that highly fosters a sense of fun while maintaining a productive atmosphere

• A competitive salary.

Our Hiring Process

• Presentation of the company ~ 30 mins

• Interview with managers ~ 1 hour

• Meet the team you will be working with ~ 1 hour

About the company

JobCloud is part of TX-Group and the leading digital company for the Swiss employment market, best known for the job portals jobs.ch and jobup.ch that connect thousands of candidates with the right job every day. Our team of 300+ employees at JobCloud is devoted to a common mission, finding the right job for the right person. Working from Zurich, Geneva, Vienna, Belgrade and Porto, every team member brings their unique expertise, culture, and vision to our team daily.

Seize this unique opportunity to enhance both the employer's and employee's experience in their pursuit of new career aspirations!

There are simply moments in your career when it's essential to embrace a new culture and broaden your horizons.

Come and check us out!